Practice-management pricing hides its real cost in one place more than any other category: the solo-vs-team tier wall. A plan that looks cheapest can double the moment you add a second person. We've priced these five with that in mind.
These tools don't all do the same job — some are full practice hubs, one is a receipt-capture layer, one is invoicing. We've said which is which so you don't compare across problems.
Our pick
Canopy
Canopy's $74/user Standard tier bundles CRM, documents, e-sign, portal, workflows and invoicing with no seat-count restriction — the most complete pick the moment you're more than one person.
$74 /mo/user · Standard, annual·No free tier·We earn nothing
Canopy Standard is $74/user/mo annual and isn't restricted by seat count — the full bundle (CRM, docs with eSign, portal, workflows, invoicing) at every size. Price this first if you already know you'll be 2+ people.
$66.67 /mo/seat · Essentials, 1-yr·No free tier·We earn nothing
TaxDome Essentials is ~$67/mo per seat — a complete portal + e-signature + workflow bundle, but the vendor states it's "for solo users only." Add a second person and you climb to a pricier tier, so the cheap headline only holds if you're truly one.
$59 /mo/user · Team, annual·No free tier·We earn nothing
Karbon Team is $59/user/mo annual and is built around shared email triage — so a client message lives with the team, not in one inbox — plus workflow templates written for accounting work. It earns its keep once there's more than one person to coordinate.
$25.21 /mo · Business, up to 5 users·No free tier·We earn nothing
Dext ($25.21/mo, 250 docs, 5 users) isn't practice management — it's the OCR capture layer that feeds whatever ledger you already run. Many firms run it alongside one of the above rather than instead of it.
$23 /mo · Lite, regular price·No free tier·We earn nothing
FreshBooks ($23/mo Lite) is the accounting/invoicing software itself, not a practice hub. Simple, familiar, and often already in use for a firm's own books — a fit for solo practitioners who mainly need to invoice.
What is the best practice-management software for a solo accountant?
TaxDome's Essentials tier (~$67/mo) is a complete solo bundle and is explicitly built for one user. FreshBooks ($23/mo) is a good fit if you mainly need invoicing rather than a full practice hub.
Is Canopy or TaxDome cheaper?
TaxDome's headline (~$67/mo) is cheaper than Canopy ($74/user/mo), but TaxDome's cheap tier is solo-only — add a second person and you move to a higher tier, usually erasing the saving. For 2+ people, price Canopy first.
Do I need Dext and FreshBooks?
They solve different problems and often run together: Dext captures and categorises receipts/invoices via OCR, then feeds a ledger like FreshBooks that records and invoices. Choosing one over the other usually means you've mixed up the tools.
Related comparisons
Prices are read from each vendor's own pricing page and dated on the tools page. Some links are affiliate links — see our Affiliate Disclosure.·All guides